One Meeting Agenda Management System Implementation Team
Juliette Rezzato, Elizabeth Padilla
Not pictured: Lisa Ledwith
The OneMeeting Agenda Management System Implementation Team is composed of Chief Deputy Clerk of the Board Juliette Rezzato, Senior Departmental Administrative Analyst Elizabeth Padilla, and Departmental Administrative Analyst Lisa Ledwith.
In the County Administrative Office, the Clerk of the Board of Supervisors is responsible for facilitating public meetings, including the creation of agendas and minutes, which are managed through an agenda management system used by approximately 20 departments and several hundred County staff. The previous agenda management system was implemented in 2016, and after more than eight years of use, the County outgrew the system, which often had issues with templates and workflows and produced errors when agendas were published, requiring staff several hours to fix numerous formatting glitches. System support was limited and scheduled to terminate in September 2025, necessitating the search for a new solution. In January 2023, a Request for Proposal for a new agenda management system was released, and the OneMeeting agenda management system was unanimously selected in June 2023.
Over the past year, the implementation team has dedicated countless hours to completing system discovery, design, development, testing, and training to ensure a smooth transition. Every aspect of the previous system had to be configured for the new OneMeeting system, requiring significant time and effort from the members of the team. The team also provided extensive training opportunities to OneMeeting users, including drop-in support sessions, tailored training sessions for large departments, and monthly meetings for all users. The implementation of the OneMeeting system is an outstanding example of teamwork, dedication, patience, and service excellence, and this team deserves to be recognized for their commitment and dedication to this project.
Maralise Howze
Maralise Howze
Maralise Howze is a buyer in the General Services Department (GSD) and she is receiving this award for her innovative contribution of “Quick Tips” guides, which are concise and easy-to-understand resources for departmental purchasing staff, providing helpful tips and steps for commonly asked procedural problems. These Quick Tips guides have become so successful that requests are now coming in from purchasing users asking for them in other specific areas of concern. Prior to the introduction of Quick Tips guides for departmental purchasing staff, Maralise implemented Department Internal Procedures (DIPs) within the GSD Administration group to establish standardized written guidelines for internal processes.
These procedures provide detailed step-by-step instructions for administrative and GSD staff, ensuring clarity and consistency in executing tasks, and helping to alleviate frustration and enhance efficiency, particularly for new team members navigating complex workflows.
With the proven success of DIPs, GSD is now expanding their implementation across all divisions to further standardize key procedures and ensure uniform application of recent process changes. The learning tools that Maralise has created enhance operational consistency, improve training resources, and help to foster a more effective and well-informed workforce.
Big Basin Water Rescue and Recovery Team
Back row: Jason Hoppin, Justin Graham, David Reid, Rene Hernandez, Micahel De Smidt
Front row: Isaac Bojorquez, Renee Inlow, Sierra Ryan, Beatriz Barranco, J.M. Brown
The Big Basin Water Rescue and Recovery Team is composed of Fifth District Supervisor’s Analyst J.M. Brown, Director of the Office of Response, Recovery, and Resilience David Reid, Water Resources Program Manager Sierra Ryan, County Public Information Officer Jason Hoppin; Senior Civil Engineer Beatriz Barranco; Treatment Plant Operator Isaac Bojorquez; Assistant Departmental Analyst Renee Inlow; Engineering Associate Rene Hernandez; Assistant County Counsel Justin Graham; and Assistant County Counsel Michael De Smidt.
Prior to the CZU Lightning Complex fire in August 2020, the privately-owned Big Basin Water Company struggled to serve its 600-plus rural connections, including more than 1,000 Boulder Creek residents, as the company frequently incurred water outages, lacked communication with customers, and had poor response to state regulators. Most of the company’s infrastructure was damaged or destroyed during the CZU fire, leaving homeowners whose homes survived the fire with irregular, unsanitary, or no drinking water service, leading many residents to turn to the County for assistance, despite the fact that the County had no jurisdiction over the company. Former Fifth District Supervisor Bruce McPherson’s Office organized a multi-departmental team, starting with the OR3 and the Water Resource Division, to identify partners at the state level who could exercise their regulatory authority to stabilize the crisis. County and state partners met on a regular basis, which contributed to two lawsuits being filed by state agencies against Big Basin Water Company in 2023, seeking the appointment of a Court Receiver to take possession of the company and stabilize it.
Supervisor McPherson’s Office committed Fifth District discretionary funds toward the effort to prevent a public health emergency among Big Basin Water customers, and coordination began between the Receiver and the County, including the OR3, the Water Division, the Community Development and Infrastructure Department, and County Counsel. The County successfully applied for a State Department of Water Resources grant to keep the system functioning, and at the end of 2024, the drinking water operation was stabilized, and the ownership transition process for the wastewater treatment plant was almost complete.