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TABLE OF CONTENTS

Title / SectionDepartment

Title I - Finances and Accounting

Auditor-Controller

100 - Travel Rules and Regulations Claiming Procedures
1. Travel Rules and Regulations
2. Travel Claiming Procedures--AUD-26
105 - Meal Policy - Non-Travel
110 - Petty Cash Procedure Using AUD-77
125 - Cash Handling Policy
200 - Claims Against the County (Direct Claims)
Requirements for Completed Direct Claim
300 - Contracts and Agreements
1. Contracts
2. Form W-9
3. County Counsel
4. Risk Manager
5. Auditor-Controller-Treasurer-Tax Collector
6. County Executive Office
7. Clerk of the Board
8. After Board Approval
9. Other Contract Issues
10. Contracts Out of Special Fund by Sheriff and District Attorney
11. Final Reports
400 - Accounting Procedures
425 - Fund Policy
450 - Fund Balance Policy
475 - Operational Internal Service Fund Policy
480 - Self-Insurance Internal Service Fund Policy
485 - General Ledger Account Policy
500 - Payroll Procedures
1. How to fill out a Time Card - General Instructions
2. How to fill out a Time Card - Paper Time Card Users
3. Pay Codes Legend
4. Employee Time Off and Employee Illness
5. Compensatory Time and Overtime
6. Initial Payment to New Employees
600 - Capital Asset Accounting
700 - Signature AuthorizationAuditor/County Admin. Officer
1. Signature Cards
2. Auditor-Controller Procedure
800 - Debt Management Policy
850 - Continuing Disclosure Compliance Procedures
900 - Grant Accounting - Grants and Revenue Agreements
1000 - Accounting for Donations
1050 - Internal Controls
1100 - Annual Audit Requirements for Federal Awards Single Audit
1150 - Subrecipient Monitoring

Title II - Personnel Procedures

Personnel

100 - Personnel Regulations and References
200 - Personnel Administrative Policies

Title III - Plant, Equipment, Services and Supplies

General Services

100 - Purchasing Procedures
200 - Material and Color Standards for County Offices
300 - Use of County Vehicles
301 - Assignment of County Vehicles Maintained by General Services Department
302 - Vehicle Accident Review
303 - Accident Reporting Procedures - County-Owned Vehicles and Equipment
304 - Fuel Efficiency Standards of County Vehicles
305 - Employee Vanpool
310 - Use of County Oil Company Credit Cards
320 - Use of Private Vehicles for County Business
321 - Rental cars
330 - Parking
500 - Facilities Management
505 - Capital Facilities Project Development & Delivery Protocols
510 - Use of County Facilities for Filming
520 - Safety Provisions for Facilities Maintenance Contracts
525 - County Flag Policy
600 - Energy Conservation
700 - Utility Services
800 - Notification of Local Contractors Clerk of the Board

Title IV - Records Management

General Services

100 - General Information
200 - General Provisions
300 - Government Code Sections on Records Retention and Dispensation
400 - Destruction of RecordsCounty Counsel
402 - Rules and Laws Applicable to Boards, Commissions and Committees

Title V - Administration and Legislation

Board of Supervisors / County Admin. Office

100 - Board of Supervisors' Agenda Procedures
101 - Regular Meetings: Board of Supervisors
102 - Additional Meetings: Board of Supervisors
103 - Department Submission Requirements
104 - County Executive Office Review
105 - Agenda Committee Procedures
106 - Late Submission/Addenda and Late Items Procedures
107 - Agenda Publication Procedures
108 - Advance Agenda Material
109 - Continued Items
110 - Deletion of Items
111 - Additions or Revisions to Agenda Items
111a - Comments on Agenda Items
112 - Agenda Packet Distribution List
113 - Agenda and Action Summary Minutes Mailing List
114 - Agenda Available
115 - Department Review
117 - Materials Submitted to the Board by Members of the Public, Public Agencies, County Commissions and Committees
118 - Written Correspondence Listing
120 - Appointments to County Advisory Bodies
122 - Master Calendar
123 - Disruption of Remote Access During Ralph M. Brown Meeting
200 - Unified Fee Schedule
201 - Unified Fee Schedule Update ProceduresCounty Executive Office
300 - Ordinances and ResolutionsCounty Counsel
1. County Code Chapter Additions
2. County Code Section Additions
3. County Code Amending Procedures
4. Repeal of County Code
5. Amending an Ordinance
6. Ending an Ordinance
7. Emergency Ordinance
8. Resolution Format
9. Preparation of Summary of Ordinance
301 - Honorary Proclamations
400 - Procedures ManualCounty Admin. Office
401 - Political Activities of County Employees Concerning Ballot Measures
402 - Rules and Laws Applicable to Boards, Commissions and Committees
403 - Appointments of County Employees As Notaries Public
404 - Payment for Employee Equipment Damaged or Stolen
405 - Defending Professionally Licensed Employees in Administrative Procedures
500 - Santa Cruz County General Fund Budgeting Principles
510 - Budget Modifications and Transfers

Title VI - Information Services: Telephone, Duplicating/Printing and Data Processing

Information Services

100 - Cybersecurity Policy
200 - Duplicating/Printing
210 - Shipping and Receiving at Governmental Center
220 - Mail Preparation Procedures
320 - Appropriate Use of Telephone Policy
410 - Request for Review of Technology Purchases: Hardware and Software, Including Cloud Services
440 - County Ownership of and Access to Computer Data, Files, and Software
461 - Logon Banners
462 - County Web Site Policy Guidelines
463 - Acceptable Use and Mobile Device Policy
464 - Use of Cellular Phones for County Business
465 - Remote Access Policy
466 - Identification and Authentication Requirements: Password Policy
467 - Identification and Authentication Requirements: Password Standards
468 - Confidential Data Policy
469 - Data Access Policy
470 - Wireless Networking Policy
471 - E-mail Use and Retention Policy
472 - Green IT Policy
473 - Electronic Signature Policy
474 - Media Protection Policy
475 - Cybersecurity Training Policy
476 - Artificial Intelligence Appropriate Use Policy

Title VII - Department Procedures

100 - Policy for Establishing Parcel-Based FeesCounty Administrative
200 - Protocol for Employee Exposure to Blood/Blood ProductsHealth Services Agency
210 - Health Services Agency Facilities ManagementHealth Services Agency
300 - Parks Naming Policy
301 - Release of Helium Balloons
302 - Public Art and Design Guidelines
303 - Street Naming and Addressing Standards and Procedures
304 - Parks Facilities Management
400 - Recording of Subdivision AgreementCounty Recorder
500 - Integrated Pest Control
600 - Tuberculosis (TB) Testing Policy
700 - Whistleblower Hotline
800 - Endorsements
900 - Public Convenience and Necessity Determinations
1000 - Policy for Cancelling Property Tax Interest and Penalties
1100 - License to Sell Firearms
1200 - Managing Public Records Act Requests
1300 - Library Philanthropic Naming Opportunities
1400 - Conflict of Interest Policy for Design-Build Projects
1500 - Remote Work Policy
1600 - Federal Immigration and Enforcement Oversight Policy

rev. 5/19/2026

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